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Video: Archive your mailbox manually – Microsoft Support – Mail Backup X Team Edition

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Need more help? Information should be in a. To keep it from filling up, you can move old items you want to keep to an archivea separate Microsoft outlook 2013 archive folder free Data File. How to archive emails automatically How to archive in Outlook manually all or selected folders Where is the Outlook archive file stored? Archive or back up your mailbox. Yes No.
 
 

How to Archive Folders in Outlook to Free Up Space | Small Business

 

Check with your system administrator for more information. Click the Archive this folder and all subfolders option, and choose the folder you want to archive. You can create multiple. For example, you may want to keep items in your Sent folder longer than items in your Inbox folder. This option doesn’t remove that exclusion from these items, but instead ignores the Do not AutoArchive setting for this archive only. Important: Office is no longer supported. Upgrade to Microsoft to work anywhere from any device and continue to receive support.

Upgrade now. By default, older Outlook items archived automatically on a regular interval. You can also manually back up and archive items, in addition to AutoArchive or as a replacement. Manual archiving provides flexibility, and allows you to specify exactly which folders are included in the archive, and which archive Outlook Data File. Click the Archive this folder and all subfolders option, and then click the folder that you want to archive.

Any subfolder of the folder you select is included in this manual archive. If you do not want to use the default file or location, under Archive file , click Browse to specify a new file or location.

Browse to find the file that you want, or enter the file name, then click OK. The destination file location appears in the Archive file box.

This option does not remove that exclusion from these items, but instead ignores the Do not AutoArchive check box for this archive only.

AutoArchive, which is turned on by default, automatically moves old items to an archive location at scheduled intervals. However, you can manually back up and archive items to a location that you specify. Rather than backing up or archiving your items manually, you may find that AutoArchive can meet your needs. For more information, see Using AutoArchive to back up or delete items.

Select the Archive this folder and all subfolders option, and then specify a date under Archive items older than. Under Archive file , click Browse to specify a new file or location if you do not want to use the default file or location. Select the Include items with “Do not AutoArchive” checked check box if you want to override a previous setting to not automatically archive specific items. If you choose to manually archive these items during this procedure, the items will again be subject to the Do not AutoArchive setting unless you manually override that setting again in the future.

Note: Outlook automatically creates another archive file for items in the folder and location specified. Manage and organize. Need more help? For other folders, such as Inbox , Drafts , Notes and others, you can turn on the AutoArchive feature in this way:. Microsoft states that this option is not checked by default, but it was checked on some of my Outlook installations. So be sure to uncheck this option if you want to keep expired messages until they reach the end of the aging period set for a given folder.

Archive or delete old items. Select this option if you want to configure your own auto-archive settings. If unchecked, Outlook will use the default AutoArchive settings.

Show archive folder in folder list. If you want the Archive folder to appear in the Navigation Pane along with your other folders, select this box. If unselected, you will still be able to open your Outlook archive folder manually. Clean out items older than. Specify the aging period after which your Outlook items should be archived. You can configure the period in days, weeks, or months – a minimum of 1 day up to a maximum of 60 months.

Move old items to. When this option is selected, Outlook automatically moves old emails and other items to the archive. By default, Outlook stores the archive. To choose another location or give another name to the archived.

Permanently delete items. This will delete old items permanently as soon as they reach the end of the aging period, no archive copy will be created. Apply these settings to all folders now. To apply the configured AutoArchive settings to all folders, click this button.

If you want to apply other settings for one or more folders, do not click this button. Instead, configure the archiving settings for each folder manually. Default aging periods used by Outlook Auto Archive The default aging periods in all Outlook versions are as follows:. The default periods can be changed for each folder individually using the Mailbox Cleanup option.

To prevent Outlook Auto Archive from running on a certain folder, or set a different schedule and options for that folder, perform the following steps. Click OK to save the changes. You can use this method to automatically delete old emails from the Deleted Items and Junk E-mail folders.

The detailed steps are here. How to create archive folder in Outlook If you selected the Show archive folder in folder list option when configuring the Outlook Auto Archive settings , the Archives folder should appear in the Navigation pane automatically. If the above option was not selected, you can display the Outlook Archive folder in this way:. That’s it! The Archive folder will show up in the list of folders straight away:. Once the Archive folder is there, you can find and open your archived items as usual.

To search in Outlook archive, select the Archive folder in the Navigation Pane, and type your search text in the Instant Search box. To remove the Archive folder from your list of folders, right click on it, and then click Close Archive. Don’t worry, this will only remove the Archives folder from the Navigation pane, but won’t delete the actual archive file. You will be able to restore your Outlook Archive folder any time you need it by performing the above steps.

If you don’t want any automatic archiving, you can archive emails and other items manually whenever you want. This way, you can have more control over which items to keep and which to move to the archive, where to store the archive file, and so on. Please keep in mind that unlike Outlook AutoArchive , manual archiving is a one-time process , and you will need to repeat the below steps each time you want to move older items to archive.

If you want to archive all emails, calendars , and tasks , select the root folder in your Outlook mailbox, i. By default, in Outlook and later versions, the root folder is displayed as your email address I’ve renamed mine to Svetlana as shown in the screenshot below :.

Finally, click OK, and Outlook will begin creating an archive immediately. As soon as the process is completed, the Archive folder will appear in your Outlook. As you already know, Outlook archive is a type of Outlook Data File. The archive. The archive file location depends on the operating system installed on your computer. Unless you changed the default location when configuring the archive settings, you can find the archive file in one of the following places:.

Application Data and AppData are hidden folders. How to find the archive file location on your machine If you cannot find the archive. Here’s a quick way to determine the exact location of your Outlook archive: right-click the Archive folder in the list of folders, and then click Open File Location. This will immediately open the folder where your archived.

If you have created a few different archive files, you can view all the locations at a glance in this way:. In the first part of this tutorial, we have covered the Outlook Archive essentials. And now, it’s time to learn a few techniques that go beyond the basics. If for some reason you need to relocate your existing Outlook archive, simply moving the archived.

To disconnect the Outlook Archive folder, right click on the root Archive folder in the list of folders, and click Close Archive. This will only disconnect the archive from your Outlook, but won’t delete the archived.

Move the archive file to where you want it. Close Outlook, browse to the location of your archived. Once your Outlook archive is copied, you can delete the original file. Though, a safer way would be rename it to archive-old. The Archives folder will immediately show up in your list of folders.

The last but not the least step is modifying the AutoArchive settings so that from now on Outlook will move old items to the new location of your archived. Otherwise, Outlook will create another archive.

To have delete old items from the Deleted Items and Junk E-mail folders automatically, set Outlook AutoArchive to run every few days, and then configure the following settings for the above folders:.

 

Archive older items automatically – Microsoft Support – How to Archive in Outlook

 

The packages that the tool offers have something for all kinds of users. Mail Backup X offers multiple package variants. Choose the Mail Backup X for Outlook archive and repent no more. What is the best solution to archive Outlook ? What makes this Outlook archiving tool so special? Here are the greatest benefits of using this tool Mail Backup options : The users get to choose from multiple backup setting options.

The incremental backup is meant to backup the data files as and when they arrive. However, with the mirror-backup settings, the users can have added locations for extra safety of the data files. Mail Viewer : The inbuilt mail viewer option lets the users access archived mails from one location without needing them to switch between different clients.

Allows conversion to multiple formats : In addition to the backup and archive function, this tool works equally well to provide conversion of the data files. Advanced search module : The convenience that comes with this option is pure bliss. The users get to make use of advanced search options with input characters of the likes of subject, attachment type PDF, word, excel, etc. Saves space : The ultra-high compression algorithms are helpful in saving up to 3 times the space while this tool backs up the data on the drives.

Integrity of the files : This tool preserves the integrity of the data files to the fullest. In that, it maintains the folder hierarchy structure of when the files are archived as PDF files. Accessibility becomes much easier with this option. This means that when a drive is plugged in, this tool automatically syncs all the data to it; thus saving time and energy of the user. Thus, the users experience enhanced security and safety of their data files. Of course, they get the power to restore the data as and when desired by them.

Easy to use and also reliable This method to archive Outlook email to hard drive is not only safe but also simple to follow. Choose the package that suits you This tool can be procured at very reasonable prices.

Click here now! If you are uncertain as to why users become desperate for taking up the task of Outlook archive email to hard drive then the below mentioned situations will vividly illustrate the urgency of the matter: Outlook, like every other mailing client, comes with a limited storage space. In case the users surpass the upper limit, they are forced to delete important mailers which might not be the best idea. Recovery of the files in such scenarios can either be extremely expensive or in other cases impossible too!

Outlook users often find themselves struggling with server maintenance and server downtime issues. These situations leave the data files inaccessible.

However, with an archive in place, the users can have instant access to the files. What Is svchost. Best Ultrawide Monitors. Best Wi-Fi 6E Routers. Best Fitness Trackers. Best SSDs for Gaming. Best Budget Speakers. Best Mobile Hotspots. Best Speakers. Best Ergonomic Mice. Photography Lighting Kits. Best Smart Sprinkler Controllers. Reader Favorites Best Linux Laptops. Best Wi-Fi Routers. Awesome PC Accessories. Best Wireless Earbuds. Best Smartwatches. I have the same question Report abuse.

Details required :. Cancel Submit. Removing that profile is only going to remove the profile from your machine which if removed for any reason can just be re-added. Your actual account is not something that your not going to be able to just delete unless you have access to the back end of things.

If you delete that profile you wont receive mail or have an account profile on the machine and you would have to set it up again in order to get mail anywhase, so just leave it. On the File tab, select Info , click Cleanup Tools option and from the drop-down menu you can easily see the Archive command at the bottom.

Click Archive Brings the familiar classic menus and toolbars back to Microsoft Office , , , , and , helps users get through the transition from Office or , to Office , or , and saves your money and energy on training if you are upgrading your Office.

 
 

Archive items manually.

 
 

Browse to find the file that you want, or enter the file name, then click OK. The destination file location appears in the Archive file box. This option does not remove that exclusion from these items, but instead ignores the Do not AutoArchive check box for this archive only. AutoArchive, which is turned on by default, automatically moves old items to an archive location at scheduled intervals.

However, you can manually back up and archive items to a location that you specify. Rather than backing up or archiving your items manually, you may find that AutoArchive can meet your needs. For more information, see Using AutoArchive to back up or delete items. Select the Archive this folder and all subfolders option, and then specify a date under Archive items older than.

Under Archive file , click Browse to specify a new file or location if you do not want to use the default file or location. Select the Include items with “Do not AutoArchive” checked check box if you want to override a previous setting to not automatically archive specific items. If you choose to manually archive these items during this procedure, the items will again be subject to the Do not AutoArchive setting unless you manually override that setting again in the future.

To prevent Outlook Auto Archive from running on a certain folder, or set a different schedule and options for that folder, perform the following steps. Click OK to save the changes. You can use this method to automatically delete old emails from the Deleted Items and Junk E-mail folders. The detailed steps are here. How to create archive folder in Outlook If you selected the Show archive folder in folder list option when configuring the Outlook Auto Archive settings , the Archives folder should appear in the Navigation pane automatically.

If the above option was not selected, you can display the Outlook Archive folder in this way:. That’s it! The Archive folder will show up in the list of folders straight away:.

Once the Archive folder is there, you can find and open your archived items as usual. To search in Outlook archive, select the Archive folder in the Navigation Pane, and type your search text in the Instant Search box. To remove the Archive folder from your list of folders, right click on it, and then click Close Archive.

Don’t worry, this will only remove the Archives folder from the Navigation pane, but won’t delete the actual archive file. You will be able to restore your Outlook Archive folder any time you need it by performing the above steps.

If you don’t want any automatic archiving, you can archive emails and other items manually whenever you want. This way, you can have more control over which items to keep and which to move to the archive, where to store the archive file, and so on. Please keep in mind that unlike Outlook AutoArchive , manual archiving is a one-time process , and you will need to repeat the below steps each time you want to move older items to archive. If you want to archive all emails, calendars , and tasks , select the root folder in your Outlook mailbox, i.

By default, in Outlook and later versions, the root folder is displayed as your email address I’ve renamed mine to Svetlana as shown in the screenshot below :. Finally, click OK, and Outlook will begin creating an archive immediately. As soon as the process is completed, the Archive folder will appear in your Outlook.

As you already know, Outlook archive is a type of Outlook Data File. The archive. The archive file location depends on the operating system installed on your computer. Unless you changed the default location when configuring the archive settings, you can find the archive file in one of the following places:. Application Data and AppData are hidden folders. How to find the archive file location on your machine If you cannot find the archive. To create a data file that is compatible with Outlook 97, 98, , or , you can create an Outlook Personal Folders File.

The file format for this. Click Outlook Personal Folders File. In the File name box, enter a name for the file, and then choose OK. If you want to password protect your data file, under Password , type your password in the Password and Verify Password text boxes. Introduction to Outlook Data Files. Back up your email. Manage and organize. Data files. Create an Outlook Data File.

Enter a File name. To add a password, check the Add Optional Password box. Need more help? Join the discussion. Can you help us improve? Resolved my issue. Clear instructions. Easy to follow. No jargon. Pictures helped. Didn’t match my screen. Incorrect instructions. Too technical. You can set a period of one day up to a period of 60 months. It does not mean “delete” unless you have specified that setting for the folders elsewhere. Move old items to The default setting for this location is different for computers that are running the Microsoft Windows Vista and Windows XP operating systems.

If you want to set another destination for the archived items, you can browse to and set a different location. Items will be moved to this location after their aging period. Note: Items archived in a custom location will not be deleted unless you open the folders and delete them manually. Permanently delete items This option immediately deletes the expired items instead of moving them to the default location, another folder that you have designated, or the Deleted Items folder.

Apply these settings to all folders now This option applies the AutoArchive settings, including your changes, to all of your folders. To specify different settings for one or more folders, do not choose this option. Instead, use the instructions shown below the button that explain how to specify settings for individual folders. These instructions are also included in the following section, “Change the AutoArchive settings for an individual folder.

Retention Policy Information In your organization, a system administrator might set retention policies that determine when and how your mailbox items are AutoArchived. You can view the policies here, but you can’t change them without the appropriate permissions. In the folder list in the Navigation Pane, right-click the folder you want to change, and then click Properties on the shortcut menu.

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